Getting Started with KinderSystems
If you have an active subsidy through Virginia’s Child Care Subsidy Program (CCSP) onboarding to the new childcare subsidy system, KinderSystems, you are in the right place! This guide will walk you through your attendance tracking options, how to register for them, and lastly, how to track attendance.
Step 1: What are your Attendance Tracking Options?
As a sponsor, you must track attendance daily. To do this, you have two options: KinderSign (Tablet) or KinderSmart (Mobile Phone). View the image below to learn more about each tool and choose the one that works best for you. You may use one or both.
Step 2: Register for KinderSign and/or KinderSmart
Each application has its own setup process before you can start tracking attendance. The process for each is quick and easy. Click on the corresponding tab below for the steps to register.
Watch the quick video below or refer to the QRC for written instructions for steps on how to register for KinderSign.
Note: Ensure that the tablet screen shows Online in the top left corner.
To register for KinderSmart you need to:
- Download the KinderSmart App – The application must be installed on a compatible mobile device (iPhone or Android).
Obtain Two QR Codes from Your Provider – Ask your provider for the following two QR codes, which are required to complete your registration: KinderSmart Registration Form and Provider Mobile Sign-In Sheet.
Note: If your provider is unsure how to access these QR codes, kindly direct them to the Provider Getting Started page on the infosite.
- Register the Application – Registration is completed by scanning the KinderSmart Registration Form and the Provider Mobile Sign-In Sheet.
For steps on how you will download and register your account, watch the quick video below or refer to the QRC for written instructions.
Step 3: Track Attendance Daily
Daily attendance tracking is required. You are responsible for recording attendance each day using KinderSign or KinderSmart. If you miss a day, you can backdate the attendance entry. For step-by-step instructions, refer to the panels below.
Recording Attendance
Sponsors can record/enter attendance, which involves signing a child in or out at the childcare provider. To view an example of how sponsors can record attendance, watch the quick video below or refer to the QRC for step-by-step written instructions.
Note: Ensure that the tablet screen shows Online in the top left corner.
Backdating Attendance
Sponsors can backdate attendance, which involves entering attendance that you may have missed. To view an example of how sponsors can backdate attendance, watch the quick video below or refer to the QRC for step-by-step written instructions.
Note: Ensure that the tablet screen shows Online in the top left corner.
Recording Attendance
Sponsors can record/enter attendance, which involves signing a child in or out at the childcare provider. To view an example of how sponsors can record attendance, watch the quick video below or refer to the QRC for step-by-step written instructions.
Backdating Attendance
Sponsors can backdate attendance, which involves entering attendance that you may have missed. To view an example of how sponsors can backdate attendance, watch the quick video below or refer to the QRC for step-by-step written instructions.
Step 4: Refer back to the Help Center
Congratulations, you’ve completed the onboarding process! This guide covered the key steps to help you get started successfully with Virginia’s new child care subsidy system, KinderSystems.
As you begin using the system in real-world situations, questions may come up about specific scenarios. That’s why we created the Help Center, a dedicated resource filled with step-by-step guides for handling common issues. Be sure to visit the Help Center any time you need support or clarification!